Office cleaning company fleet insurance for small teams and evening rounds
The small cars and vans that get your cleaners to offices before the day starts and after it ends, on one policy with one renewal date. Fill in one short form to be put in touch with specialist brokers who arrange fleet cover for office cleaning companies.
- Small cars and small vans
- Evening and early morning rounds
- Staff cars used for work checked
Office cleaning company fleet insurance in brief
Office cleaning company fleet insurance is one motor policy for the small cars and vans an office cleaning business uses to get its cleaners to client offices before and after working hours. Many office cleaning companies begin with the owner's own car and grow to two or three vehicles, which is often the point where a small fleet policy can replace separate policies, depending on the insurer.
Insurers ask who drives, when the rounds run, how keys are looked after and whether some cleaners use their own cars as well. Office cleaning appears alongside other trades on our page about fleet insurance for trades.
Your vehicles
How does an office cleaning round use its vehicles?
Most office cleaning fleets are small hatchbacks and car-derived vans rather than large panel vans. If the fleet is mainly cars, the cover works much like insurance for a fleet of business cars, with a van or two added for supplies.
Staff own cars
Company vehicles or cleaners' own cars: who insures what?
Small cleaning companies often run a few company vehicles while some cleaners drive themselves between offices. Staff who use their own cars for work form a grey fleet, and each of their personal policies needs business use.
Owned or leased by the business
The vehicle sits on the fleet policy and the business chooses who may drive it.
- Drivers are named or covered under open terms
- Commuting and personal use can be added
- Claims go on the business's record
Driven between offices for work
The cleaner's own policy covers the car, not the business's fleet policy.
- Commuting cover alone does not include driving between offices
- Business use is usually added by the cleaner's insurer
- Some firms check this when cleaners start
A mix of company and staff cars
Common in growing firms, where the newest rounds use staff cars until a vehicle is bought.
- Worth reviewing as each round is added
- Moving a round onto a company car changes the cover
- Mileage payments do not change who insures the car
Keys and night driving
Why do keys and late hours matter to the insurer?
Office cleaning happens when buildings are empty, so the vehicles are on the road and parked up at quiet times of day. Insurers ask about the following points.
- Keys in the car: Cleaners often carry keys and fobs for several offices, so a stolen car can mean a stolen set of keys.
- Parking during the clean: Cars left in office car parks or side streets for a few hours each evening.
- Overnight at home: Company vehicles kept on cleaners' drives or the street between shifts.
- Alarm call-outs: Key holders driving out at night when a client's alarm goes off.
Labelling keys with a code instead of a client's name and address reduces the harm if a car is broken into. Replacing locks after lost keys is usually a business policy matter, not motor.
Pricing
What affects the cost of insuring an office cleaning company's vehicles?
A small cleaning fleet is priced on the people and the hours as much as on the vehicles. These details usually come up.
- Number of vehiclesMoving from one or two vehicles to a small fleet changes how insurers look at the business.
- Who drivesPart-time cleaners, supervisors and the owner, with their ages and licence records.
- Times of dayEvening and early morning driving across town.
- Overnight parkingCleaners' homes, the office base or the street.
- Vehicle typesSmall cars and car-derived vans are usually simple to insure and repair.
- Claims historyAny accidents or thefts involving company vehicles or the owner's own driving.
How it works
One quote form, specialist fleet brokers
Insure Fleet is an information site, not an insurer or a broker. We link you to MyMoneyComparison.com, a comparison service that gives businesses a gateway to brokers who arrange fleet insurance every day.
Start your quote
Get my fleet quote takes you to our partner, MyMoneyComparison.com.
Describe the office cleaning vehicles
The form asks about the vehicles, the work they do and who drives, so you can be matched with a specialist fleet broker.
Compare and decide
A broker contacts you with options, subject to insurers' acceptance criteria. There is no obligation to buy.
Before you buy
What a small office cleaning company can ask the broker
Small firms often outgrow the cover they started with. These questions help spot the gaps as the rounds grow.
- Can part-time cleaners drive company cars?Some policies limit driving to named people.
- Is driving between offices covered?It needs business use, not just commuting.
- Are cleaners' own cars checked?Their policies need business use too.
- Is a key holder covered on alarm call-outs?Late-night trips are still business use.
- What happens when the next vehicle is bought?Adding vehicles is usually simple on a fleet policy.
- Does the owner's driving record carry across?Some insurers take personal no claims into account.
FAQs
Office cleaning company fleet insurance questions
What is office cleaning company fleet insurance?
It brings the company cars and small vans of an office cleaning business onto one motor policy, so each vehicle does not need its own. It records who may drive and when, and it usually allows vehicles to be added as new rounds are won.
How many vehicles does an office cleaning company need for a fleet policy?
Many insurers start fleet cover at two or three vehicles, depending on the insurer. Below that, separate policies are common, though some insurers offer small fleet terms to growing firms.
Are cleaners using their own cars covered by our fleet policy?
No. A cleaner's own car is insured under their own policy, which needs business use if they drive between offices for work. Commuting cover alone does not include travel between client buildings.
Are part-time cleaners allowed to drive the company car?
Usually, if they meet the insurer's age and licence terms and are named or covered under open driving terms. Some insurers ask for younger or newly qualified drivers to be named.
Do we need employers' liability for our cleaners?
Businesses with employees usually need employers' liability, which covers injury to staff at work. Employers' liability insurance is separate from the vehicle cover.
What if we start taking on larger commercial contracts?
As work spreads to shops, warehouses and schools with machines and crews, the fleet changes shape. Larger contract cleaning firms covering retail, industrial and school sites have their own page explaining what insurers ask.
Does Insure Fleet sell insurance?
No. Insure Fleet is an information site and an affiliate of MyMoneyComparison.com, a comparison service that gives businesses a gateway to specialist brokers. When you start a quote you continue to MyMoneyComparison.com, and we may be paid a small commission if you are matched with and speak to a broker.
Ready to insure your office cleaning vehicles?
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